Microsoft 365 Copilot FAQ
Microsoft 365 Copilot is a new tool that helps you get the most out of Office 365 by providing personalised recommendations and step-by-step guidance. It’s like having your own virtual assistant to help you make the most of Office 365. If you’re an Office 365 user, Microsoft 365 Copilot is a great resource to help you get the most out of your subscription. It will be available to all Office 365 users that have a Premium subscription from Q2 2023.
The tool builds on OpenAI’s advanced GPT-4 large language models and incorporates Microsoft Graph to convert user text input into content in Microsoft 365 apps, such as Word, Excel, PowerPoint, Outlook, and Teams.
It is essential to understand that Microsoft 365 Copilot is not a replacement for human IT professionals. Instead, it is a tool that assists IT users in their day-to-day tasks. Copilot uses AI to analyse data from Microsoft 365 and provide insights into the health of a small business's IT infrastructure. The insights provided by Copilot will help to identify potential issues before they become a problem, allowing them to take proactive measures to prevent downtime or data loss. Here's a quick overview of some of its features:
Copilot can be used to generate and edit the text in Word documents based on user prompts. Users can also ask Copilot to push rewrite suggestions that strengthen the arguments of highlighted texts.
Copilot can assist users with data analysis in Excel spreadsheets by formatting data, creating graphs, generating PivotTables, identifying trends, and summarizing information. It can also guide users using Excel commands and can suggest formulas to investigate user questions.
Copilot can create PowerPoint presentations that summarize information from user-selected Word documents and Excel spreadsheets or a user prompt. Additionally, this tool can adjust the presentation style, text formatting, and animation timing based on user prompts to eliminate the need for the user to make manual changes. It is also able to shorten lengthy presentations.
Copilot can draft emails with varying lengths and tones based on user input. To draft these emails, it can pull relevant information from other emails. It is also able to summarize content from email threads, noting the viewpoints of individuals involved in the email threads and pointing out questions posed by others that have yet to be answered.
Copilot can be used in Teams to present information for upcoming meetings, transcribe meetings, and provide debriefs if users join the meeting late. After the meeting, it can also summarize discussion points, list key actions deliberated in the meeting, and answer questions that were covered in the meeting.
One of the key benefits of Microsoft 365 Copilot is its ability to automate many of the routine tasks that IT professionals perform. For example, Copilot can automatically diagnose and troubleshoot issues with Microsoft 365 services, such as Exchange Online or SharePoint Online. This can save IT professionals a significant amount of time, allowing them to focus on more strategic tasks that add value to their organization.
Security is another area where Microsoft 365 Copilot can provide significant benefits. Copilot uses AI and ML algorithms to analyse a small business's Microsoft 365 environment to identify potential security risks. For example, Copilot can detect unusual user activity or identify suspicious login attempts, allowing IT professionals to take immediate action to protect their organisation’s data.
Further reading and FAQs
If you’d be keen to find out more about how we can help your business make use of Microsoft 365 Copilot, please contact your FOS.net account manager.